Privacy Policy

1. Basic stance on personal information

The Company shall strive to protect personal information by complying with the Act on the Protection of Personal Information and related laws, as well as any other standards, guidelines, etc., specifically set by government agencies.

2. Acquisition of personal information

Except for cases where there are exceptions by law, etc., the Company shall obtain personal information through fair and reasonable means, specifying in advance the purpose of use to the greatest extent possible and announcing or notifying when information is collected.

3. Use of personal information

The Company shall handle personal information within the scope necessary to achieve the purpose of use.

Personal information of business partners

• - For negotiation, contacting, consultation, ordering, settlement, or other processing related to transactions
• - Transfer of goods, services, etc., related to transactions
• - Smooth and appropriate execution of other Company business

Personal information of shareholders

• - Fulfilling obligations and exercising rights as a shareholder based on the Companies Act and other laws and regulations
• - Implementing various measures and providing various accommodations befitting the status of a shareholder
• - Shareholder management, such as the creation of shareholder data in accordance with prescribed standards based on various laws and regulations
• - Smooth and appropriate execution of other Company business

Personal information of applicants during the hiring process

While the Company is not currently undergoing recruitment activities, personal information is used for the following purposes when hiring.

• - Contacting applicants and providing information regarding the Company's hiring activities, examining and deciding whether or not to hire applicants
• - Contacting applicants and providing materials for joining the Company after an offer has been made
• - Smooth execution of other labor management and Company business

Personal information of the Company's officers, employees, retirees, and their families

• - Contacting employees and exchanging information regarding business, handling of rights and obligations regarding labor-related laws, tax-related laws, and social welfare-related laws, such as HR policies (including career advancement such as transfers, evaluations, and training), salary payments, attendance management, and employee benefits
• - Handling of various procedures stipulated in Company regulations
• - Notifications and reporting to government offices, extra-departmental bodies, organizations affiliated with the Company, etc.
• - Providing employee benefits and welfare services, including introduction to various group insurance and carrying out related procedures
• - Sending out items such as company newsletters
• - Contacting in case of emergency
• - Smooth execution of other labor management and Company business

4. Provision of personal information to third parties

Unless there is a legitimate reason such as an exception by law, the Company will not provide personal information to a third party without the prior consent of the individual.

5. Security management measures in place for personal information

The Company shall take necessary and appropriate measures to manage the security of personal data, including to prevent information leakage, loss, or damage. These measures include establishing and maintaining a management system, supervising contractors, and training/instructing employees.

6. Disclosure of personal information

With regard to the personal information held by the Company, the Company shall respond in good faith to requests for notification of the purpose of use, disclosure or correction, suspension of use, etc., of such personal information by the individual or a representative using a method specified by the Company.

7. Formulation and continuous improvement of the Personal Information Protection Compliance Program

In order to implement this privacy policy, the Company has formulated voluntary rules (Personal Information Protection Compliance Program) which include basic rules for the protection of personal information. These rules are made known to all Company employees and related parties, and are implemented, maintained, and continually improved upon.

8. Inquiries regarding personal information

Please direct all inquiries and comments regarding personal information to kouhou@ej-hds.co.jp

1. Cookies

Some Company websites use cookies. However, the cookies sent from Company websites do not contain any information that allow for the identification of individuals.
(Note) Files created by a website on the user's computer to store information on the user's computer such as user settings when a site is accessed. This data identifies the computer used when returning to a site, etc. For more information regarding cookies, please refer to your browser's "Help" tab, etc.

2. Protection of personal information on linked websites

The Company cannot be held responsible for the handling of personal information on the websites of businesses and individuals other than the Company that are linked from Company websites.